BEFORE YOU INVITE YOUR PEOPLE
A wedding RSVP website with no app for guests
You’re asking whether someone can come to your wedding. Having to download an app or remember another password is a lot for a yes or no. With Harmony, guests open your link and reply. That’s it.
One link, wherever you send it
Send the invitation by WhatsApp, text, or email. Pick the place each guest is likely to read it. The link takes them to the details and the RSVP.
You’ll need a Harmony account to create the invitation. Your guests won’t need one.
A cousin opening WhatsApp and a relative reading email can use the same invitation. Put the ceremony and reception schedule, full venue addresses, and your reply date on that page so everyone is working from the same details.
For guests who are travelling, keep the confirmed practical information easy to find. If accommodation or transport arrangements aren’t ready, say what’s still to come and who they can ask.
Be clear about who’s invited
Name the people you’re inviting in your message. Say whether partners or children are included. A box asking for party size doesn’t explain who can come.
Ask guests to count themselves in the total. For food questions, ask them to name the person each answer belongs to.
If different guests are invited to different parts of the wedding, explain that in their message. A list of wedding events on a page can otherwise look like an invitation to all of them.
For a household, ask for the names of the people attending as well as the total. This helps when one person can come but their partner can’t, or when a relative replies on behalf of several people.
Ask food questions people can answer clearly
Agree the meal choices before asking guests to pick. A person answering for a household needs space to give different choices for different people. Ask for a name beside each one.
Keep dietary requirements separate from menu preferences. Give guests a host contact if they’d rather explain privately, and speak with them and the caterer about anything that needs more detail.
A household food question
For each person attending the reception dinner, please write their name and meal choice: [available choices]. Add any dietary needs beside the relevant name.
Leave yourself time to follow up
Set your reply date before you need to confirm food or seats. There will probably be someone whose travel plans are still uncertain.
Check the number of people attending, not just the number of replies. One yes could mean a family of four.
Write the full reply date on the invitation and in your message. People shouldn’t have to calculate what “next Friday” means when they return to it a week later.
When you follow up, explain why you need the answer. “We’re confirming the dinner numbers” gives someone a useful reason to settle their plans. If they’re still unsure, ask when they’ll know instead of treating a maybe as a yes.
Read the replies before giving a final number
Count attending people across all replies, including those you took by phone. Check households that may have answered twice and anyone whose number has changed.
Then check the food details against those numbers. Four people attending with one meal choice written down still needs a conversation. An accurate headcount and an accurate meal count are related, but they aren’t the same thing.
Make room for a phone call
If a relative would rather tell you directly, take the reply and add it to your guest list. The point is to know who’s coming.
Ask guests to message you if their plans change. Update their existing reply so you don’t count them twice.
Put a line on the invitation telling guests whom to message if they need to change their reply. When they do, check the number attending and any meals affected. Update the earlier answer rather than leaving two versions to untangle later.
Frequently asked questions
Do guests need an app or account?
No. They open the invitation link and reply without either.
Can I ask about food and plus-ones?
Yes. Add questions for the details you need. Explain who’s invited and ask for each person’s name beside their meal choice.
Can anyone open the link?
Anyone you share it with can pass it on. Send it to the people you mean to invite and keep private details off the page.
How do I handle someone who’s waiting on travel plans?
Keep them separate from confirmed guests and ask when they expect to know. Explain the date you need to confirm numbers with your venue, then follow up with them directly before it arrives.